In 1993, the Legislature created a Local Government Records Committee (MCA 2-6-1201) to oversee the preservation and disposal of public records kept by local governments and school districts.

The Local Government Records Committee meets at least twice a year to approve, modify, or reject proposals for local government and school district records retention and disposition schedules. The subcommittee consists of the state archivist, one of the local government records managers, and the representative of the department of administration.

Skip to Retention Schedules and Information

Skip to Add/Change Retention Schedule

Skip to Request to Dispose Records

Skip to Committee Members

Retention provides a minimum period of time that a specific type of record must be retained and preserved and the appropriate disposal method (toss, shred, etc).

View the current Local Government (City, County) Records Retention Schedules and Information.

If your agency needs to add a record series to the general schedule, or change a record series, please use the forms below:

To add a retention schedule to a record series:

Template and Instructions - PDF
Template and Instructions - Word Doc

To change the retention schedule of a record series:

Request for Change in Records Schedule

Please mail or email a signed original form to:
Local Government Services Bureau
P.O. Box 200547
Helena MT 59620-0547

SOSLocalGovtRecCom@mt.gov

To submit a request for disposal, complete the Local Government Disposal Authorization Form

Please mail or email a signed original form to:

Local Government Services Bureau
P.O. Box 200547
Helena MT 59620-0547

SOSLocalGovtRecCom@mt.gov

If you have questions, please contact us at SOSLocalGovtRecCom@mt.gov or call Beth at 406-444-9135.

If you have questions, please contact the RIM Division at SOSRecords@mt.gov or call (406) 444-9000.

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