State Records Forms and Retention Schedules
Agencies of state government should refer to the General Records Retention Schedules to or to their agency-specific Records Retention Schedule (RM3) to determine how long to keep specific public records and how to securely dispose of them. If your agency must meet federal retention requirements, the longer of the two retention periods applies.
If you are uncertain which schedule to refer to for a specific type of document, refer first to the General Records Retention Schedule Index.
While some records are kept on a calendar basis, most state government records are maintained by fiscal year (July 1 to June 30). For example, a record created in FY 2006 that has a retention period of four years could be disposed of at the end of FY 2010, or June 30, 2010.