Notarial Seal and Stamp

Notarial Seal/Stamp

It is the responsibility of the notary to obtain and keep an official seal/stamp upon receiving a new or subsequent commission. The Secretary of State does not provide the seal/stamp. Seal/Stamps may be purchased from most stationery, stamp, or office supply stores. It is the notary’s responsibility to ensure that the seal/stamp is correct and complies with the requirements described below. Do not expect that the retailer or manufacturer knows the requirements. Provide this page to the vendor if there are any questions.

The Secretary of State has compiled a list of Recommended Vendors who have agreed to provide only the prescribed types of stamps to Montana notaries.

As of October 1, 2013, all Montana notaries are required to have an ink stamp unit, rectangular in shape and approximately 1” x 2 ½” in size, that contains a seal (as described below) and the additional statutorily mandated information: the notary’s printed name; the title, “Notary Public for the State of Montana”; the words, “Residing at” with the name of the city or town where the notary lives; and the notary’s commission expiration date, shown as Month/Day/Four Digit Year. The stamp may be either blue or black ink only.

The following is an illustration of the combination seal/stamp unit that is now mandated for Montana notaries:

Notary Seal


  • All information as shown above must be included. The commission expiration date must be complete. It is not acceptable to “fill in” the year.
  • If any of the information contained in the seal/stamp changes during the notary’s term of office, the stamp must be replaced. Handwritten corrections are not allowed.
  • The rectangular border is a REQUIRED part of the seal/stamp.
  • Notaries must purchase a new seal/stamp for each term of office.
  • When the seal/stamp is used, the information does not need to be entered by hand again on a notarial block.

Recommended Vendor List

*Vendors on this list are recommended, but are not required. It is up to the notary to ensure his or her seal/stamp complies with the prescribed format above.

The Rubber Stamp Shop
2822 3rd Ave N B-14
Billings, MT 59101
(406) 248-1313
(800) 962-0721

Personalize It
601 W Mendenhall
Bozeman, MT 59715
(406) 586-4220

Notary Public Underwriters
PO Box 7457
Tallahassee, FL 32314
(888) 826-9271

Notary Law Institute
PO Box 1932
Orem, UT 84059

Notary Rotary
500 New York Ave
Des Moines, IA 50313
(877) 349-6588

Notary Public Association
PO Box 1101
Crystal Lake, IL 60039-1101
(815) 455-4247

Gull Printing & Signs
213 Main Street
Polson, MT 59860
(406) 883-4345

Acorn Sales
1506 Tomlynn St
Richmond, VA 23230
(804) 359-0505

Helena Stamp Works
637 Helena Ave
Helena, MT 59601
(406) 442-7171

Helena Ink & Toner
1827 11th Ave
Helena, MT 59601
(406) 442-1212

National Notary Association
9350 De Soto Ave
Chatsworth, CA 91311
(818) 739-4000

Missoula’s Office City
115 W Broadway
Missoula, MT 59802
(406) 543-7171

American Society of Notaries
PO Box 5707
Tallahassee, FL 32314
(850) 671-5164

Successful Signs & Awards
1200 Windmill Dr
Columbia Falls, MT 59912
(406) 892-5351

Professional Impressions
1104 West Main Street
Hamilton, MT 59840
(406) 363-0505

Western Awards & Engraving Co.
670 King Park Drive Stes 5 & 6
Billings, MT 59102
(406) 656-7204

P.O. Box 445
Butler, WI 53007-0445
(800) 935-6443

Pickwick's Office Works, Inc
601 9th St. S
Great Falls, MT 59405
(406) 727-9465

Corp-Kit Northwest
468 Ash Road Unit F
Kalispell, MT 59901
(406) 755-0446

LMI Notary Service
208 James St Ste B
Seattle, WA 98104
(808) 886-5299

The Pyramid Printing
1118 W Central Ave
Missoula, MT 59801
(406) 728-1503

Empowered Notary
3033 Layla St
Tallahassee, FL 32303
(850) 818-9548

311 Starling Ln
Franklin, TN 37064
(888) 263-1977

Montana Notary Discount Assoc.
550 Hulet Dr. Ste. 105
Bloomfield Hills, MI 48302
(248) 332-1800
(800) 366-8279

Greenfield Printers
212 South Montana Street
Butte, MT 59701
(406) 723-4736

DRS Imaging
PO Box 3072
Missoula, MT 59806
(406) 721-5444

Bozeman Trophy
426 N. 7th Ave
Bozeman, MT 59715
(406) 587-0015

Office Solutions & Services
1020 North Ave W
Missoula, MT 59801
(406) 541-2020

American Association of Notaries
PO Box 630884
Houston, TX 77263
(713) 644-2299

Graphic Imprints Awards
120 N 18th St
Billings, MT 59101
(406) 252-0444 

Don’t see your business listed here? Become a Recommended Vendor of notary stamps.