Printable Notary Blocks

Printable Notary Blocks

Notaries are frequently asked to notarize documents that do not have a pre-printed notarial block. It is not necessary to refuse this request. Once you have determined what type of notarial act is required, simply write, type, print, or affix a proper notarial block as required by 1-5-610, MCA.

For your convenience we have prepared printable notarial blocks for the most common requests that you can copy and print onto the document or onto a mailing-type label which can be affixed to the document and then completed. If you cannot print directly to the document or onto a label, you can print to a separate piece of paper that can be attached to the document.

Each block has a downloadable page designed to print on Avery© shipping labels, #18163, (2 in. x 4 in.) that print out ten to a sheet. Your stamp will not completely fit on the label, which is okay; stamping partially on the label and partially on the document directly is advised.

Notarizing a signature

Witnessing or Attesting a Signature – “the notarial officer shall determine, either from personal knowledge or satisfactory evidence, that the signature is that of the person appearing before the officer and named in the instrument.” [1-5-603(3), MCA]

This is one of the most frequently performed notarizations. You simply witness the person in your presence sign the document and verify his identity and that he knowingly and willingly signed it. The notarial block will use the verb “signed”, “subscribed”, or “executed”. If the document you are asked to notarize does not have a preprinted notarial block, you may print, type, or handwrite the notarial block below the signature or you may use the downloadable form and affix it to the document.

* We have combined the statutory language for signatures and acknowledgements into one printable block that can be used for either act.  If you are witnessing a signature, simply cross out (line through) the words “or acknowledged.”  If you are taking an acknowledgement, cross out (line through) the words “signed or.”  That leaves the proper language for the appropriate notarial act.

Printable Notary Block

Additional language must be included with the notarial block if it is to be printed on a separate piece of paper and attached to the document (a “loose certificate”).

Additional Language

Taking an acknowledgement

Taking Acknowledgements – an acknowledgement is “a declaration by a person that the person has executed an instrument for the purposes stated in the instrument and, if the instrument is executed in a representative capacity, that the person signed the instrument with proper authority and executed it as the act of the person or entity represented and identified in the instrument.” 

This means that you don’t necessarily have to see the person make the signature on the paper, but you do have to have the person in your presence to verify his or her identity, signature, and that he knowingly and willingly signed the document. The notarial block will use the verb “acknowledged”. If the document you are asked to notarize does not have a preprinted notarial block, you may print, type, or handwrite the notarial block below the signature or you may use the downloadable form and affix it to the document.

* We have combined the statutory language for signatures and acknowledgements into one printable block that can be used for either act.  If you are witnessing a signature, simply cross out (line through) the words “or acknowledged.”  If you are taking an acknowledgement, cross out (line through) the words “signed or.”  That leaves the proper language for the appropriate notarial act.

Printable Notary Block

Additional language must be included with the notarial block if it is to be printed on a separate piece of paper and attached to the document (a “loose certificate”).

Additional Language

Performing a jurat

Taking a Verification upon Oath or Affirmation (JURAT) – “the notarial officer shall determine either from personal knowledge or satisfactory evidence, that the person appearing before the officer and making the verification is the person whose true signature is on the statement verified.” 

This means that the person actually signs the document in your presence and that you administer an oath whereby the person swears or affirms, under penalty of perjury, that the statements made in the document are true and correct to the best of his/her knowledge and he/she has signed the document knowingly and willingly. The notarial block will contain a compound verb“signed and sworn”, “subscribed and affirmed”, or “executed and attested” or a different combination of those six verbs. If the document you are asked to notarize does not have a preprinted notarial block, you may print, type, or handwrite the notarial block below the signature or you may use the downloadable form and affix it to the document.

Printable Notary Block

Additional language that must be included with the notarial block if it is to be printed on a separate piece of paper and attached to the document (a “loose certificate”).

Additional Language

Certifying a copy of a document

Certifying or Attesting a Copy of a Document – “The notarial officer shall determine that the proffered copy is a full, true, and accurate transcription or reproduction of that which was copied.” 

When asked to certify a copy of a document the notary must make the copy from the original and then complete the full and proper notarial block on the copy. You may print, type, or handwrite the notarial block either below the image of the document or on the back of the copy. You may use the downloadable form and affix it to the document.

Printable Notary Block

Additional language must be included with the notarial block if it is to be printed on a separate piece of paper and attached to the document (a “loose certificate”).

Additional Language

Notarizing a signature or acknowledgement by a representative

Taking Acknowledgements – an acknowledgement is “a declaration by a person that the person has executed an instrument for the purposes stated in the instrument and, if the instrument is executed in a representative capacity, that the person signed the instrument with proper authority and executed it as the act of the person or entity represented and identified in the instrument.” 

This means that you don’t necessarily have to see the person make the signature on the paper, but you do have to have the person in your presence to verify his or her identity, signature, and that he knowingly and willingly signed the document. The notarial block will use the verb “acknowledged”. If the document you are asked to notarize does not have a preprinted notarial block, you may print, type, or handwrite the notarial block below the signature or you may use the downloadable form and affix it to the document.

Printable Notary Block

Additional language must be included with the notarial block if it is to be printed on a separate piece of paper and attached to the document (a “loose certificate”).

Additional Language