State law (MCA 2-6-1012) requires executive branch agencies to identify, protect and preserve public records according to official records retention schedules. Sound records and information management practices are fundamental to the efficient and economical operations of any government agency. The Records and Information Management (RIM) plays a vital role in guiding agencies towards audit, legal, operational and historic retention standards and best practices. Some records are also recognized as "essential" supporting continuity of agency's critical functions.
- Compare records series' to the state's General Schedules (GS).
- Records that don't associate to the GSs need to be described on a Records Series Profile (RM1) form (agency-specific) and then recapped on an agency-specific Records Retention Schedule (RM3). Aligned with the Profile the SRC authorizes retention periods.
- Or the record can be added onto the General Schedule using (RM84) Request to add a new Record Series to the General Schedule.