Elections and Government Services Administrative Rules of Montana Business Services Notary and Certification Records and Information Management

In 1977, the Montana Legislature recognized the importance of preserving and properly disposing of public records. That year, it created a State Records Committee and assigned it the task of monitoring record retention and disposal. No public record may be disposed of without the approval of the committee.  If you have questions please email us at SOSRecordsCommittee@mt.gov or call 406-444-9000.

State Records Committee Meeting Minutes »

Members of the State Records Committee are:

  • Peter Wiseman– Department of Administration
  • Deborah Butler – Legislative Audit Division
  • Jodie Foley, Montana Historical Society – State Archives
  • Michele Snowberger, Attorney General’s Office
  • Joe DeFilippis, Secretary of State’s Office – Records and Information Management
  • Connie Rigney, Secretary of State’s Office – Records and Information Management
  • Andy Huff, Governor’s Office
  • Audrey Hinman, State CIO’s Office
  • Ed Smith, Clerk of Supreme Court
  • Gretchen Bingman, Department of Administration
  • Lucy Richards, Department of Natural Resources
  • Jeff Sillick, Department of Transportation
  • Mark Sullivan, Department of Revenue

The committee meets at least quarterly. To submit a request for disposal, complete Disposal Request Form RM 5 and email the signed form to: sosrecords@mt.gov