Elections and Government Services Administrative Rules of Montana Business Services Notary and Certification Records and Information Management

In 1977, the Montana Legislature recognized the importance of preserving and properly disposing of public records. That year, it created a State Records Committee and assigned it the task of monitoring record retention and disposal. No public record may be disposed of without the approval of the committee.

Members of the State Records Committee are:

  • Michael Sweeney – Department of Administration
    MSweeney@mt.gov     406-444-6720
  • Deborah Butler – Legislative Audit Division
    DButler@mt.gov           406-444-3203
  • Jodie Foley, Montana Historical Society – State Archives
    jofoley@mt.gov            406-444-7482
  • Vacant, Attorney General’s Office
               406-444-1776
  • Joe DeFilippis, Secretary of State’s Office – Records and Information Management
    jdefilippis@mt.gov          406-444-9009

The committee meets at least quarterly. To submit a request for disposal, complete Disposal Request Form RM 5 and deadhead or mail a signed original form to:

Records Management Division
P.O. Box 202805
Helena MT 59620-2805