Elections and Government Services Administrative Rules of Montana Business Services Notary and Certification Records and Information Management

Local Government Records Management

The Local Government Records Committee (LGRC), has established records retention schedules for local government units.  If you have questions or comments about the schedules, procedures or want to request a change to a retention schedule, please contact them:

Local Government Records Committee
Local Government Services Bureau
P.O. Box 200547
Helena MT 59620-0547
SOSLocalGovtRecCom@mt.gov

If you are needing to dispose of your records, please fill out the RM60 Disposal Form (see Instructions) and email/mail to the subcommittee.

If you are needing to dispose of your records, but do not need permission from the Local Government Records Committee you may use this RM88 Disposal Form (see Instructions) for internal purposes and be sure to retain for 30 years.

Local Government Retention Schedules 

Revision Date

 

1

General (i.e. correspondence)

November 2011

 

7

School District

August 2015

 

8

Municipal

May 2016

County

 

2

Clerk and Recorder

May 2015

 

3

Elections

May 2013

 

4

Treasurer

June 2012

 

5

Accounting and Financial

May 2014

 

6

Motor-vehicle

1999

 

9

Conservation District

May 2012

 

11

Appraisal and Assessment

May 2012

 

13

Coroner

October 2005

 

14

Sheriff

November 2011

 

14A

Sheriff Local Detention Center/Jail

1999

 

17

9-1-1 PSAP

October 2007

 

18

Weed Department

October 2009

 

19

County School Superintendents

October 2009

 

20

County Museums

October 2009

 

21

County Planning

November 2013

 

23

County Sanitation

November 2013

 

24

Human Resources

November 2013

 

27

Office of Emergency Management

October 2015

Court

 

10

Courts of Limited Jurisdiction

November 2013

 

12

Clerk of District Court

October 2015

 

16

County Attorney

April 2007

Insurance Authority

 

15

Insurance Authority

May 2014

 

15A

Insurance Authority - Claims

May 2014