Elections and Government Services Administrative Rules of Montana Business Services Notary and Certification Records and Information Management

In 1993, the Legislature created a Local Government Records Committee to oversee the preservation and disposal of public records kept by local governments and school districts. The committee is made up of:

Jodie Foley, Montana Historical Society – State Archives
jofoley@mt.gov                                  406-444-7482

Joe DeFilippis, Secretary of State – Records and Information Management
jdefilippis@mt.gov                            406-444-9009

Kay Johnson, Blaine County – Clerk of the District Court
kayjohnson@mt.gov                           406-357-3230

Bonnie Ramey, Jefferson County – Office of the Clerk and Recorder
bramey@jeffersoncounty-mt.gov                       406-225-4020

Terry Atwood, Geneology Representative

Marty Rehbein, City of Missoula – Office of the City Clerk
mrehbein@ci.missoula.mt.us              406-552-6079

Beth Riitano, Department of Administration – Local Government Services
briitano@mt.gov                                 406-841-2912

Keith Belcher, Missoula County Records Manager
kbelcher@co.missoula.mt.us                                 406-258-3457

The Local Government Records Committee meets at least twice a year to approve, modify, or reject proposals for local government and school district records retention and disposition schedules. A subcommittee made up of the state archivist and a representative of Local Government Services Bureau handles all requests for disposal of records. No record may be destroyed without the subcommittee’s unanimous approval.

To submit a request for disposal, complete Local Government Disposal Authorization Form and deadhead or mail a signed original form to:

Local Government Services Bureau
P.O. Box 200547
Helena MT 59620-0547