Elections and Government Services Administrative Rules of Montana Business Services Notary and Certification Records and Information Management

It is the responsibility of the notary to obtain and keep an official seal upon receiving a new or subsequent commission. The State does not provide the seal. They may be purchased from most stationery, stamp, or office supply stores. It is the notary’s responsibility to assure that the stamp is correct and complies with the requirements described below. Do not expect that the retailer or manufacturer knows the requirements. Provide this page to the vendor if there are any questions.

The Secretary of State has compiled a list of Recommended Vendors who have agreed to provide only the prescribed types of stamps to Montana notaries.

As of October 1, 2013, all Montana notaries are required to have an ink stamp unit, rectangular in shape and approximately 1” x 2 ½” in size, that contains a seal (as described below) and the additional statutorily mandated information: the notary’s printed name; the title, “Notary Public for the State of Montana”; the words, “Residing at” with the name of the city or town where the notary lives; and the notary’s commission expiration date, shown as Month/Day/Four Digit Year. The stamp may be either blue or black ink only.

The following is an illustration of the combination seal/stamp unit that is now mandated for Montana notaries:

Notary Seal

IMPORTANT NOTES: 

  • All information as shown above must be included. The commission expiration date must be complete. It is not acceptable to “fill in” the year.
  • If any of the information contained in the seal/stamp changes during the notary’s term of office, the stamp must be replaced. Handwritten corrections are not allowed.
  • The rectangular border is a REQUIRED part of the stamp.
  • Notaries will have to purchase a new stamp for each term of office.
  • When you use this seal/stamp, you do not have to enter this information again by hand on a notarial block.

RECOMMENDED VENDORS LIST

*Vendors on this list are recommended, but are not required. It is up to the notary to ensure his or her stamp complies with the prescribed format above.

The Rubber Stamp Shop
2822 3rd Ave N B-14
Billings, MT 59101
(406) 248-1313
(800) 962-0721

Personalize It 
601 W Mendenhall
Bozeman, MT 59715
(406) 586-4220

Notary Public Underwriters
PO Box 7457
Tallahassee, FL 32314
(888) 826-9271

Notary Law Institute
PO Box 1932
Orem, UT 84059
(800)722-8708

Notary Rotary
500 New York Ave
Des Moines, IA 50313
(877) 349-6588

Gull Printing & Signs
213 Main Street
Polson, MT 59860
(406) 883-4345

Acorn Sales
1506 Tomlynn St
Richmond, VA 23230
(804) 359-0505

National Notary Association
9350 De Soto Ave
Chatsworth, CA 91311       
(818)739-4036
(818) 739-4000

Missoula’s Office City
115 W Broadway
Missoula, MT 59802
(406) 543-7171

American Society of Notaries
PO Box 5707
Tallahassee, FL 32314
(850) 671-5164

Successful Signs & Awards
1200 Windmill Dr
Columbia Falls, MT 59912
(406) 892-5351

Western Awards & Engraving Co.
670 King Park Drive Stes 5 & 6
Billings, MT 59102
(406) 656-7204

Notary Stamp.com
P.O. Box 445
Butler, WI 53007-0445
(800) 935-6443

Pickwick's Office Works, Inc
601 9th St. S
Great Falls, MT 59405
(406) 727-9465

The Helena Stamp Works
637 Helena Ave
Helena, MT 59601
(406) 442-7171

Empowered Notary
3033 Layla St
Tallahassee, FL 32303
(850) 818-9548

Notary.Net
311 Starling Ln
Franklin, TN 37064
(888) 263-1977

Montana Notary Discount Assoc.
550 Hulet Dr. Ste. 105
Bloomfield Hills, MI 48302
(248) 332-1800
(800) 366-8279

DRS Imaging
PO Box 3072
Missoula, MT 59806
(406) 721-5444

Bozeman Trophy
426 N. 7th Ave
Bozeman, MT 59715
(406) 587-0015

 

Don’t see your business listed here? Become a Recommended Vendor of notary stamps.