Spring Issue of SOSMontana from Montana Secretary of State Linda McCulloch - A commitment to open government.
In This Issue
Business Alerts
Annual Reports Due
New UCC Forms  Adopted
Free Notary Training
Municipal Election Calendar
Legislative Roundup
Spring Issue
SOSMontana - A commitment to open government - Secretary of State Linda McCulloch
Municipal Election Dates

April 29
Candidate Filing Opens

June 27
Candidate Filing Closes

September 10
Municipal Primary Election

October 7
Regular Voter Registration Closes; Absentee Ballots Mailed to
Eligible Voters

October 8
Late Registration Opens
Must be done in person at county election office, or location assigned by county election administrator.

November 4 (noon)
Absentee Ballot Application Deadline

November 5
Municipal General Election

April 1, 2013

With Spring around the corner, I’d like to take a moment to reflect on some of Montana’s colder months: February and March - which serve to commemorate African Americans and women in history.

In recognizing the achievements of those celebrated by our nation’s various heritage months, we recognize the importance of continuing to ensure equal opportunities for not only every race and gender, but for every Montanan.

It is a personal conviction that I have remained committed to throughout my career, and one that fuels my fight for protecting your voting rights.

As the end of the 63rd Legislative Session nears, I remind you to contact your legislators and let them know how important your right to vote is to you.

Montana Secretary of State Linda McCulloch

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Montana Secretary of State Linda McCulloch
Included in this issue: 26th Amendment Celebration
DUE: 2013 Annual Reports

It is time to file your 2013 Annual Report, if you haven’t done so already.

Montana law requires every Corporation and Limited Liability Company (LLC) to file an Annual Report and pay the associated $15 filing fee by 5 p.m. (MST) on April 15 in order to continue to do business in the state. Postmarks are not accepted.

Filing Your Annual Report is easy online!

File Online for More Convenience
For assistance with your AR Filing, call 406.444.5522.
Have your Folder ID number available.


Businesses that fail to file an Annual Report may face involuntary dissolution or revocation proceedings.


NEW: Uniform Commercial Code Forms (UCC) Adopted

The Montana Legislature has passed a bill to revise the state’s Uniform Commercial Code laws. To remain statutorily compliant, our UCC unit has adopted new financing statement forms which will be effective July 1, 2013.

A thirty (30) day grace period will be provided beginning July 1, 2013 and ending July 31, 2013, during which the filing of previously prescribed UCC forms will be accepted by our office.

Effective August 1, 2013, old versions of the forms will be rejected. The prescribed forms will be available July 1, 2013 in a fillable electronic format and located on the agency website.

This notice applies to Article 9 records filed as:

  • UCC Liens
  • Manufactured-Home Transaction Liens
  • Public-Finance Transaction Liens
  • Transmitting Utility Liens

This notice does not impact records filed as:

  • Notice of Federal Tax Lien
  • Notice of Child Support Liens
  • Title 71 Liens
  • Effective Financing Statement Liens

Contact our UCC unit with questions by phone at (406) 444-2468, or by email at sosbusiness@mt.gov.

Visit the state's online portal to the 63rd Legislative Session.

FREE: Notary Training Opportunities

Applying for a Notary commission, or looking to refresh your skills?

We have a class for you! Live training in Billings, Missoula, Great Falls, and Helena.

Not only do our live and online classes fulfill the statutory requirement for new notaries, they are an excellent review for currently commissioned notaries looking to refresh their knowledge on best practices for protecting themselves, their employers and the public from fraud and forgery.

The Secretary of State’s Office hosts both the in-person and eLearning training courses free of charge. All live classes have been approved for 3.5 CLE credits by the State Bar of Montana. The online program is broken into five, 20-30 minute modules which can be completed in intervals or all at once.

2013 Live Notary Training Schedule

April 25, 2013 – Helena
Mountain West Bank
Morning Session: 8 a.m. - Noon
Afternoon Session: 1 p.m. - 5 p.m.

June 19, 2013 – Missoula
Mountain West Bank
Morning Session: 8 a.m. - Noon
Afternoon Session: 1 p.m. - 5 p.m.

May 17, 2013 – Billings
Mary Alice Fortin Health Conference Center
Morning Session: 8 a.m. - Noon
Afternoon Session: 1 p.m. - 5 p.m.

July 25, 2013 – Great Falls
Mountain West Bank
Morning Session: 8 a.m. - Noon
Afternoon Session: 1 p.m. - 5 p.m.


Find out more about our training courses for Montana notaries!

Notaries in training, free from the Montana Secretary of State.

Montana law requires all new notaries and certain renewing notaries to satisfactorily complete a certified training class prior to applying for a commission, MCA 1-5-402.


CIVICS: 26th Amendment Celebration

Last week, I was joined by Montanans of all ages to celebrate the anniversary of the passage of the 26th Amendment to the United States Constitution. The 26th Amendment was a monumental victory for young Americans, as it prohibits states and the federal government from setting a voting age above 18 years old.

Montana Senator Mike Mansfield said at the time, “Youngsters today are being discriminated against just as the women were until a few decades ago.”

Montana was the eighth state in the nation to ratify the Amendment on March 29, 1971. The majority of states later followed, making it the fastest ratification in history.

Montana students -- and future voters.
Secretary of State Linda McCulloch with Montana students -- and future voters.
UPDATE: Legislative Priorities

In my January newsletter, I shared with you some of our 2013 Legislative proposals. While lawmakers will be in session through the end of April, I’m attaching the most recent news on the following bills:

Online Voter Registration (SB 206) *Tabled, Senate State Administration Committee

Allows eligible voters with a valid Montana driver’s license to register to vote using a secure online system. The online voter registrations will be verified by the county elections staff, as is currently practiced in accordance with Montana law. This will help to streamline the voter registration process and reduce the number of late registrants by allowing eligible voters to update their information online.

Youth Election Judges (HB 327) *Tabled, House State Administration Committee

Allows 16 and 17-year-olds to serve as student election judges at polling places and on various counting and election boards. This bill requires students to receive written consent from their parents or guardian, and school, before serving as an election judge. Currently, 39 states allow for high school students to serve as election judges. The move would help to replenish the pool of election workers in Montana and provide more civic engagement opportunities to a promising generation.

U.S. Senate Vacancies Filled by Special Election (SB 205) *Failed 3rd Reading, Senate Floor

Requires vacated United States Senate seats in Montana to be filled by special elections rather than by gubernatorial appointments, providing Montana voters the opportunity to select the right person for the job. Currently, vacancies in the U.S. House of Representatives are filled by special election. It makes sense for the process to be the same in the U.S. Senate.

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