<html> <head> <meta http-equiv="Content-Type" content="text/html; charset=unicode"><style type="text/css"> <style type="text/css"><!-- body { margin-left: 0px; margin-top: 0px; margin-right: 0px; margin-bottom: 0px; background-color: #990000; } body,td,th { font-family: Arial, Helvetica, sans-serif; font-size: 12px; } .style1 { font-size: 18px; color: #669900; } .style2 { color: #660066; font-weight: bold; font-size: 18px; } a:link { color: #003366; } .style4 {font-size: 10} body { background-color: #990000; } --></style> </head> <body> <table width="80%" border="0" align="center" cellpadding="10" cellspacing="0" bgcolor="#CC9900"> <tr> <td valign="top"><div align="center"> <table border="0" bgcolor="#cc9900" align="center" width="100%" cellpadding="0" cellspacing="0"> <tbody> <tr> <td valign="top"><table border="0" bgcolor="#ffffff" align="center" width="640" cellpadding="0" cellspacing="0"> <tbody> <tr> <td valign="top"><table border="0" width="100%" cellpadding="0" cellspacing="10"> <tbody> <tr> <td valign="top"><p align="center"><font size="4"><font color="#000080"><b>Secretary of State Linda McCulloch&rsquo;s Newsletter</b><br /> </font><b><font color="#cc9900">A Commitment to Open Government</font></b></font></p></td> </tr> </tbody> </table></td> </tr> <tr> <td valign="top"><img width="640" src="http://www.montanasecretaryofstate.net/emailmarketer/admin/temp/newsletters/54/sunrise.png" alt="Sunrise over the Little Belt Mountains" height="179" title="Sunrise over the Little Belt Mountains" /></td> </tr> <tr> <td valign="top"><table border="0" width="100%" cellpadding="20" cellspacing="0"> <tbody> <tr valign="top"> <td width="50%"><p class="style2"><font size="4"><font color="#000080"><b>July 6,&nbsp;2011</b></font></font> <p>Independence Day is our most neighborly holiday, as celebrations of our nation&rsquo;s freedom and liberty stretch far beyond firework displays to include parades and other social events. This summer, I plan to carry the spirit of community involvement on the road as part of my continued effort to increase civic engagement in Montana. <p>I&rsquo;ll be visiting county and tribal governments, schools, senior residences, and community organizations to encourage seasoned and first-time electors to develop or expand their commitment to voting and citizenship. Stay in touch with the office this summer on <a href="http://twitter.com/#!/sosmcculloch">Twitter</a> and <a href="http://www.facebook.com/home.php">Facebook</a>! <p><img border="0" width="113" src="http://www.montanasecretaryofstate.net/emailmarketer/admin/temp/newsletters/29/lindasig.gif" alt="Signature of Montana Secretary of State Linda McCulloch" height="53" id="_x0000_i1026" /><br /> <a href="http://www.facebook.com/home.php#!/pages/Secretary-of-State-Linda-McCulloch/167044816676474"><img border="0" width="30" src="http://sos.mt.gov/assets/images/social/iconfacebook_30.gif" alt="The Secretary of State is on Facebook!" height="30" /></a> <a href="http://twitter.com/sosmcculloch"><img border="0" width="30" src="http://sos.mt.gov/assets/images/social/icontwitter_30.gif" alt="Follow Us on Twitter" height="30" /></a></p></td> <td width="50%"><p align="center"><img border="0" width="150" src="http://www.montanasecretaryofstate.net/emailmarketer/admin/temp/newsletters/54/mcculloch.jpg" alt="Montana Secretary of State Linda McCulloch" height="185" title="Montana Secretary of State Linda McCulloch" id="_x0000_i1029" /><br /> Montana Secretary of State<br /> Linda McCulloch <p class="style2" align="center"><b><font size="4" color="#000080">In This Issue</font></b>&nbsp; <ul type="disc"> <li> <div align="left"><a href="#lr">Legislative Roundup</a><br /> &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<a href="#veto">Veto Poll Results</a></div> </li> <li> <div align="left"><a href="#measures">2012 Proposed Ballot Measures</a></div> </li> <li> <div align="left"><a href="#system">MT Voting System Ranked in Top Five</a></div> </li> <li> <div align="left"><a href="#records">Records and Information Recovery</a></div> </li> <li> <div align="left"><a href="#alerts">Online Business Alerts</a></div> </li> <li> <div align="left"><a href="#ar">2011 Annual Report Notice</a></div> </li> <li> <div align="left"><a href="#notary">Notary Training Classes<br /> </a>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<a href="http://sos.mt.gov/Notary/Schedule">Registration Now Open!</a></div> </li> </ul></td> </tr> </tbody> </table></td> </tr> <tr> <td valign="top"><table border="0" width="100%" cellpadding="20" cellspacing="0" style="width: 100%;"> <tbody> <tr> <td valign="top"><hr size="2" width="100%" align="center" /> <p><b><span class="style1"><font color="#000080"><a name="lr"></a>Legislative Roundup</font></span></b> <br /> <br /> The 62<sup>nd</sup> Montana Legislature finished its work at the State Capitol on April 29. It was a busy four months for office staff, as we tracked hundreds of bills relating to elections, business services, record keeping and notary requirements. Additionally, five of the <a href="http://sos.mt.gov/2011LegislativeAgenda/">bills requested by the office</a> were signed into law. <br /> <br /> Receiving a unanimous vote was our requested bill to implement the federal Military and Overseas Voter Empowerment (MOVE) Act.&nbsp; The MOVE Act, which was signed by the President in 2009, protects the <a href="http://sos.mt.gov/Elections/Military_Overseas/index.asp">voting rights of our service members</a>, their families and other overseas citizens by ensuring equal opportunity to register to vote and have their absentee ballots counted in all federal elections.</p> <p><a href="http://sos.mt.gov/Elections/Veto_Polls"></a><a href="http://sos.mt.gov/Elections/Veto_Polls"><img src="http://www.montanasecretaryofstate.net/emailmarketer/admin/temp/newsletters/54/vetopolltall1.gif" alt="Poll of Legislature to Override Governor's Veto" width="200" height="80" hspace="10" vspace="10" border="0" align="left" title="Poll of Legislature to Override Governor's Veto" /></a><br /> <a name="veto"></a>After a session has ended, the Secretary of State is charged with polling members of the Legislature on <a href="http://data.opi.mt.gov/bills/mca/5/4/5-4-306.htm">certain bills</a> vetoed by the Governor. I polled the legislature on <a href="http://sos.mt.gov/elections/veto_Polls/">17 vetoed bills</a>, none of which received the <a href="http://data.opi.mt.gov/bills/mca/5/4/5-4-306.htm">votes necessary</a> to override&nbsp;a veto. <p> <p> <p> <p>&nbsp;</p> <hr size="2" width="100%" align="center" /></p> <p align="left"><b><font size="4" color="#000080"><a name="measures"></a>2012 Elections: Proposed Ballot Measures<br /> </font></b><br /> The 2012 elections are underway, as Montanans are seeing an early start to signature gathering for petitions. The sponsors of two <a href="http://sos.mt.gov/Elections/Archives/2010s/2012/Proposed_Ballot_Issues.asp">initiative referendums</a>, which are both aimed at repealing laws passed by the 2011 Legislature, are working to qualify their measures for the 2012 General Election ballot. <br /> <br /> To qualify an initiative referendum for the ballot, signatures must be obtained from 5 percent of the total number of <a href="http://data.opi.mt.gov/bills/mca/Constition/III/7.htm">qualified voters</a> in Montana, including 5 percent of the voters in each of 34 legislative house districts (at least 24,337 verified signatures for the 2012 ballot). The deadline for submission of signed initiative referendum petitions to county election officials is <a href="http://sos.mt.gov/Elections/Archives/2010s/2012/Ballot_Issue_Calendar.pdf">September 30</a>.</p> <p align="left">To suspend an act passed by the 2011 Legislature, signatures must be obtained from at least 15 percent of the total number of qualified&nbsp;voters in each of at least 51 legislative house districts (between 31,238 and 43,247 verified signatures, depending on the districts chosen). <br /> <br /> Go to our website for a full list of the <a href="http://sos.mt.gov/Elections/Archives/2010s/2012/Proposed_Ballot_Issues.asp">2012 proposed ballot measures</a>. <hr size="2" width="100%" align="center" /> <p align="left"><b><font size="4" color="#000080"><a name="system"></a>Montana&rsquo;s Voting System 4<sup><font size="3">th</font></sup> Best in America</font></b>&nbsp;&nbsp;</p> <p><img vspace="10" align="right" width="200" src="http://www.montanasecretaryofstate.net/emailmarketer/admin/temp/newsletters/54/youthvote.jpg" hspace="10" alt="Secretary of State Linda McCulloch meets with young voters in Montana." height="211" title="Secretary of State Linda McCulloch greets Girls State 2011 delegates." />Montana was recently ranked as the <a href="http://www.rockthevote.com/research/2011-voting-system-scorecard.html">4th best state in America</a> at promoting access, participation and registration among young voters. The recognition follows a <a href="http://qs1195.pair.com/rockvote/downloads/2011-voting-system-scorecard-report.pdf">national study</a> by Rock the Vote that measured states&rsquo; laws and policies in three key areas: (1) voter registration, (2) casting a ballot and (3) young voter preparation.</p> <p>I am pleased Montana ranked so high in the study, but there is more work to be done. In addition to my Civics Outreach Program and our efforts to increase voter participation across the state, I remain committed to protecting Montana&rsquo;s common sense voter laws like Election Day registration and absentee registration and voting. One of the best investments we can make in Montana&rsquo;s future is to ensure that every voter, including our young and first-time voters, is able to cast a ballot in every election. <p> <hr size="2" width="100%" align="center" /> <font size="4"><b><br /> </b></font><b class="style1"><font color="#000080"><a name="records"></a>Records Recovery: Repairing Documents After Flood</font></b> <br /> <br /> <p></p> <table border="1" align="right" width="331" cellpadding="10" cellspacing="0" style="background-color: #ffffcc; border: #990000 1px solid;"> <tbody> <tr> <td valign="top"><p><font size="4"><font color="#000080"><b><font size="3" color="#003300">Records and Information Recovery<br /> </font></b></font></font><b><br /> Plan</b> &ndash;&nbsp;A comprehensive contingency plan is key.<br /> <br /> <b>Backup</b> &ndash; Essential records should be backed-up,&nbsp;off-site, and readily available.<br /> <br /> <b>Prepare</b> &ndash; Take pictures;&nbsp;obtain&nbsp;permissions.<br /> <br /> <b>Pack &amp; Track </b>&ndash; Transfer records out of danger; record type and extent of damage.<br /> <br /> <b>Respond</b> &ndash; Recover essential records first; freeze wet records within 48 hours.&nbsp;</p></td> </tr> </tbody> </table> <p align="left">As floods continue to threaten Montana, it is important to have a contingency plan in place to safeguard individual and public records. <br /> <br /> That is why I developed <a href="http://sos.mt.gov/Records/Recovery/index.asp">Records Recovery</a>, the office&rsquo;s new online resource for helping Montana&rsquo;s businesses, homeowners, and government agencies protect, recover, and restore documents before and after a disaster emergency.&nbsp;<br /> <br /> One of the most important things you can do is to act quickly. Freeze the records that cannot be recovered immediately. This provides more time to recover records when convenient.&nbsp; <p align="left"><br /> <div align="left"><font size="4" color="#000080"><strong> <hr size="2" width="100%" align="center" /> &nbsp;&nbsp;<br /> <a name="alerts"></a>Business Alerts: Law Changes Impacting Customers</strong></font></div> <p align="left">Those interested in staying up-to-date on pertinent changes to business rules and procedures have a new resource at their fingertips. Our new <a href="http://sos.mt.gov/Business/Alerts/index.asp">Business Alerts</a> web page provides timely information about changes to Montana law that impact businesses operating in the state &ndash; including a handful of changes that take effect before the end of the year. <hr size="2" width="100%" align="center" /> <strong><font size="4" color="#000080">2011 Annual Report Notice</font></strong> <p align="left"><a href="http://bear.mt.gov"><img src="http://www.montanasecretaryofstate.net/emailmarketer/admin/temp/newsletters/54/ar2a.gif" alt="Annual Report Access" width="180" height="104" hspace="10" border="0" align="left" style="float: left;" title="Annual Report Access" /></a><a name="ar"></a>On September 1, revocation of authority and dissolution proceedings will begin against the Corporations and Limited Liability Companies that have not yet filed a 2011 Annual Report. Montana law requires all businesses to file an Annual Report with the Secretary of State&rsquo;s Office. 2012 Annual Reports are not due until next April. <p align="left"> <p align="left"> <p>&nbsp;</p> <strong><hr size="2" width="100%" align="center" /> </strong> <p align="left"><font size="4"><strong><font color="#000080"><a name="notary"></a>Notary Training: Basic and Advanced Courses</font> <br /> <br /> </strong></font><img align="right" width="114" src="http://www.montanasecretaryofstate.net/emailmarketer/admin/temp/newsletters/54/notarystamp2.gif" alt="Use the new style of notary stamp! " height="130" title="Use the new style of notary stamp! " />From July to November, <a href="http://sos.mt.gov/Notary/Training/index.asp">notary training</a> classes will be held in Missoula, Billings, Great Falls, Kalispell, and Helena. Registration is now open, and is available on a first-come, first-served basis. <p align="left">The <a href="http://sos.mt.gov/Notary/Schedule/index.asp">Basic Class</a> is designed for those who want to become a notary, recently commissioned notaries, and any notary who wants to brush up on the duties and responsibilities of the office. <p align="left">The <a href="http://sos.mt.gov/Notary/Schedule/index.asp">Advanced Class</a> focuses on practical applications and ethical situations which confront notaries public on a daily basis. It is open only to those who have been a notary for more than one year. <p align="left">Every new notary applicant must complete a certified training course prior to submitting the paperwork for a commission. Both the <a href="http://sos.mt.gov/Notary/Schedule/index.asp">live Basic Class</a> and the <a href="http://sos.mt.gov/Notary/Training/Online/index.asp">SOS Online Training Course</a> fulfill this requirement.</p></td> </tr> </tbody> </table></td> </tr> <tr> <td valign="top"><table border="0" bgcolor="#ffffcc" width="100%" cellpadding="20" cellspacing="0"> <tbody> <tr> <td valign="top"><b><font size="4" color="#000080">Subscription Services</font></b> <p>This newsletter is a service of Montana Secretary of State Linda McCulloch. Your email was obtained because you used a service provided by this office or you opted to subscribe to email. Should you no longer wish to receive these messages please <a href="%%UNSUBSCRIBELINK%%">unsubscribe</a>. <p>To ensure delivery of this newsletter to your Inbox and to enable images to load in future mailings, please add newsletter@montanasecretaryofstate.net to your email address book or safe senders list. <p><a href="http://sos.mt.gov/Subscribe">Subscribe to SOS News</a> Montana Secretary of State - <a href="http://sos.mt.gov">sos.mt.gov</a> <br /> State Capitol Building, 1301 E. 6th Avenue, Helena, MT 59620, Tel: 406.444.2034 <p><b>View our <a href="http://itsd.mt.gov/content/policy/policies/Legacy_Policy/Statewide_Policy_Internet_Privacy_and_Security.pdf">Privacy Policy</a></b> <p align="center">Top image courtesy of <a href="http://www.montanapictures.net/">http://www.montanapictures.net</a>.</p> </td> </tr> </tbody> </table></td> </tr> </tbody> </table></td> </tr> </tbody> </table> </div></td> </tr> </table> </body></html>